Guidelines on Data

State Licensure Test Data

NCATE policy requires a program to have an 80 percent pass rate on the state licensure exam in the content area in order to qualify for program recognition. The data must be derived from the most recent annual reporting period, as reflected by a state or testing agency report, or the institution’s own records (which would provide the opportunity to present a more current set of data).  This requirement is waived for programs that (1) do not have a required state licensure test, (2) have not been in existence long enough to have produced an annual cohort of completers, and/or (3) have not produced a total of 10 completers in the last three years.

A program report that does not reflect an 80 percent pass rate under Assessment #1 on licensure tests cannot receive or retain national recognition; however, the program could be nationally recognized with conditions and would then be required to submit new test data within 18 months. 

Assessment Data

The following chart outlines the minimum amount of data required for program reports (not the unit):

Program Reports Submitted

Amount of Data Required

Fall 2009 and beyond

a minimum of 2 applications of the assessment for initial submissions


a minimum of 1 application of the assessment for revised/response to conditions reports



For units undergoing accreditation for the first time, programs are expected to be able to include in their program reports at least one year of data on all assessments in order to be eligible for full national recognition. They will be expected to have two years of data at the time of their unit visit. 

One application of the assessment refers to the one time the assessment was given and data were collected. So, if an assessment is given in a course that is offered only one semester in an academic year, then, in this case, one application of data equals one semester of data.

Over time, it is quite probable that faculty may decide to change, adapt, or create new assessments based on their experiences and candidate performance. In these cases, they may not have the required years of data available for that assessment when they need to submit their next report. As a rule of thumb, it’s better to submit a newly developed assessment that meets the expectations of the program report than it is to submit a less compelling assessment for which you have several years of data. (Note: assessments still in the “planning stage” are not likely to carry much weight.) However, the reviewers will expect, at a minimum, to see at least one semester of disaggregated data for each assessment.