Guidelines for Preparing a Revised Program Report

A Revised Program Report does not require the submission of all components of the original report. In most cases, the revised report will focus on the submission of revised or new assessments that better provide evidence for standards found unmet by reviewers. In some cases, reviewers will also ask for clarification or additional information related to other parts of the original report.

 Preparing the Revised Report

Revised program reports are submitted in the same way as new program reports. Institutions must notify NCATE through the new Manage Programs component in AIMs which programs they plan to submit no less than one month before a submission deadline. Once the information is received, NCATE staff will prepare the program report shells. When the shells are created the system notifies the Dean and the NCATE Program Coordinator. They are each sent the appropriate URL, user ID, and password.

See also:

Process for Creating Program Report Shells in AIMS

To plan what to submit in responding to a “further development required/recognized with probation” decision, the program should refer to the comments for unmet standards (Part B of the National Recognition Report), as well as comments in Part E, Areas for Consideration.  Parts C and F of the report may also provide information on the aspects of the original report that are deficient, lacking, or require clarification.

Example:  The National Recognition Report states that three standards are not met. Two standards—primarily content-based—used grades in content courses (Assessment #2) as a primary assessment, but reviewers indicate that more information is needed about the content of courses, and the range of grades that candidates received in those courses. For the third unmet standard, the program had relied on an assessment (Assessment #6) that reviewers found too generic to provide direct evidence. In Part E of the report, reviewers also noted that clinical faculty were not listed on the faculty chart under Section I.

The Revised Program Report, therefore, might consist of:

(1) Section VI - Describe what changes or additions have been made to address the standards that were not met in the original submission. Provide new responses to questions and/or new documents to verify the changes described in this section (i.e. the following four items);

(2) A revised Assessment #2, including all four parts of the assessment—the two page narrative plus the assessment description, the four part, formatted course grades submission and the grades themselves (Section IV, Assessment #2);

(3) A new assessment and scoring guide for Assessment #6, as well as a statement noting when the new assessment will be implemented and piloted (Section IV, Assessment #6); and

(4) A revised Section II chart, listing the changed list of assessments;

(5) A revised faculty chart (Section I, Question 5)

 Preparing the Revised Program Report

See also NCATE's videos for submitting program reports:

Instructions for Submitting Program Reports in PRS

To prepare a Revised Program Report, log in to AIMS and the click on PRS. Once you have reached the PRS page, click on the name of the program in the far left column. Begin by filling out the cover sheet information. Then, in Section VI of the report form, (1) describe what the program has done to address the issues raised in the recognition report and (2) list all components of the report that are being addessed in your revised report. There is a character limit in Section VI of 24000 characters. Then add text and/or attachments in the different sections of the report that document the changes you cited in Section VI. You can input text on-line or you can cut and paste text from a prepared Word document. As a reminder, for a Revised report, not all sections need to be filled out; only those that respond to the issues raised in the original recognition report.

The files for each assessment should be prepared as Word, Word Perfect, Excel or PDF documents. Our system will NOT accept documents that have been created in the newest version of Word and saved with a “.docx” extension. If you have the newest version of Word you must save your files in Word so that they have a “.doc” extension.

Attachments will not be accepted if they are larger than 2 MB.

As much as possible, combine all of the files for one assessment into a single file. That is, create one file for Assessment 1 that includes the two-page narrative from Section IV, the assessment itself, the scoring guide, and the data chart.

There is a limit of no more than 20 attachments for the entire report, so it is crucial that you combine files as much as possible.

Name these files as listed in the chart below: 

File Name

File Contents

"Assessment 1"

Two page narrative from Section IV for Assessment 1 and the three attachments for Assessment 1 (assessment, scoring guide, and data chart)

"Assessment 2"

Two page narrative from Section IV for Assessment 2 and the three attachments for Assessment 2 (assessment, scoring guide, and data chart)

"Assessment 3"
(and so on for other assessments)

Two page narrative from Section IV for Assessment 3 and the three attachments for Assessment 3 (assessment, scoring guide, and data chart)