Programs to Be Submitted

We offer several initial licensure programs at both the baccalaureate and post-baccalaureate (alternate route) levels. Do we need to prepare separate program reports for each track?


In order to ensure that each program receives an individual decision, it is necessary for a shell (or template) to be created for each program in PRS. However, program shells can be “linked” to save the time/work it takes to copy information from one shell to another.

“Linking” applies to programs in the same discipline (English, Elementary, etc.) that are at different levels (for example, undergraduate and post-baccalaureate) or different in other ways—but that have identical assessments. If the assessments are not identical then individual program reports must be submitted for each program.

The following procedure will allow you to enter all of the information and text for these programs just one time. The system will then automatically copy the information into the other program report forms.


This is how it works:

  1. First, when you use the "Request Shell" function in Manage Programs in AIMS, you must request which shells you want linked. When we create the shells, we will then 'link' these reports in PRS. For example, you notify NCATE that you have two Elementary programs: one is an undergraduate program and one is an MAT program, and they have identical assessments. This link must be made before any text is entered into the program report form.

  2. NCATE will link these reports in PRS. You can tell that they are linked in PRS because the first boxes in the left column in PRS for those two programs will be shaded the same color.

  3. The compiler of the report completes all the fields in the first program report (designated by an asterisk), adds attachments, etc. All the data charts should include data, disaggregated for each program being submitted. In the example above, that means that each data chart for each assessment would have two columns, one column for the data from the undergraduate program, and one column with data for the MAT program.

  4. Do not open any of the other program report forms until the first report (the one with the asterisk) has been fully submitted, and the icon has changed to the red and white pdf symbol

  5. The compiler submits the report. The compiler sees a "thank you for submitting" note from NCATE when the report is submitted. In addition, the NCATE Coordinator at that campus also receives notification that the program report has been submitted.

  6. After the first report is submitted, the compiler clicks on the program name in the second shell. The compiler is asked if they want to copy the information from the first report into the second shell. After the compiler clicks "ok," PRS automatically copies all text, information and attachments into each report linked to the first one.

  7. The compiler should go into the second report and change any necessary information (for example, in the example give above, the compiler would change the "Degree Level" from Undergraduate to Masters).

  8. The compiler then submits the second report.

  9. The above process can be repeated if there are three reports that have been linked. After the compiler submits the first report, they can then click on the program name in the third shell and gives the "ok," all the information and attachments in the submitted program will be filled into all the program reports shells that are linked to it.

If you are not sure whether to prepare a single report or separate reports, call the Program Review staff at NCATE for advice.

For many of our programs, we’ve had fewer than five completers over the past three year period. Are we required to submit program reports for those programs?

No, you are not now required to submit a program report, although you can choose to do so. In Fall 2011 and Spring 2012, NCATE will defer review of low-enrollment programs, defined as programs with ≤ 5 completers in the last three years. That is, five or fewer completers in all programs in the discipline (for example, ALL foreign language or ALL science totaled together). During this year, NCATE staff will work with states, institutions, and SPAs to develop a new strategy for review of these programs that will provide quality assurance but may not lead to SPA recognition.

We have several programs that are designed for candidates who enter the program with undergraduate training in their content area. Do we still have to submit SPA reports for these kinds of programs?

Yes, NCATE has developed a new process for Initial Licensure/Post-Baccalaureate (IL/PB) programs, which are programs in which candidates have already having been prepared in the content area; typically candidates enter the program with an undergraduate major in the field. NCATE recently approved a new process for approving these kinds of program, but only those in the secondary content areas: English, math, science, social studies and foreign language. This new process does not include programs in special education, elementary education or other areas. IL/PB programs will be able to combine programs into one secondary education program and submit one report. This report will address a generic set of standards but will include two discipline specific components: an evaluation of discipline-specific content knowledge components (through a transcript analysis) and an evaluation of discipline specific content pedagogy components (in the pedagogical assessments). For full information about this new process please see the Program Review Process Updates page or contact Monique Lynch ( or Elizabeth Vilky (

We have a program to prepare middle level teachers. Each candidate receives a credential to teach in two content areas (e.g. middle level math and science). Do we have to submit programs reports to each of the content-specific SPAs and to the Association for Middle Level Education?

Middle level programs that prepare candidates in two or more content areas and that meet the AMLE criteria for middle-level programs will submit program reports to NCATE/AMLE. AMLE reviewers will evaluate the submission and make a decision on whether or not the program will be nationally recognized by AMLE. In addition, AMLE reviewers will ensure that the 80% of completers pass the appropriate content test(s). National recognition of this program by AMLE will also be dependent upon the unit having nationally recognized programs in each of the appropriate content areas at the secondary level. NCATE staff will verify the status of the secondary content program areas. Middle level programs could be recognized with conditions by AMLE if secondary content area programs are still in process. For those few middle level programs that do not have secondary preparation programs, 80% of the candidates will still be required to pass the state test in the content area and the state must ensure the adequacy of the content preparation.