Online registration is now open!

For details on group reservations, refund/cancelation policies, special needs requests, etc., please review the Spring 2020 CAEPCon, Registration Guidelines

Conference Registration* Policies

ONLINE
October 28, 2019 - February 21, 2020
ONSITE
March 9-10, 2020
Major Credit Cards ONLY
1 or 2 Attendee(s) $650 /person $700 /person
3 Attendees $600/person N/A
4 Attendees $560/person N/A
5+ Attendees $520 /person N/A
PostCon Workshops $200 /person $225/person - subject to availability
* Registration does NOT include housing, travel or personal expenses.

Online Registration Deadline

Online registration will close February 21, 2020. Onsite registration will be available March 9-10, 2020, and must be paid via credit card (VISA, MasterCard, Discover or AMEX). 

Online Group Registration 

Group discounts are available to three or more individuals that are registered together from the same institution/company during the online registration period. Group registrations are available online only and all group members must register at the same time. Please note: Once the registration record is complete and payment has been submitted, you will not be able to add another individual to that group registration. CAEP is unable to accommodate requests for retroactive group discounts. 

PreCon Orientation Sessions 

Registration for main conference programming is required to participate in PreCon orientation sessions. The PreCon sessions are optional and are at no additional charge. 

PostCon Workshops 

Registration for main conference programming is required to participate in PostCon workshops. PostCon workshops require an additional, non-refundable registration fee. 

Payment Options 

  • Credit Card (VISA, MasterCard, Discover, or AMEX)
  • Check – the check payment option will be available online beginning October 28, 2020 through January 31, 2020. Checks must be received in CAEP offices within 21 days of online registration. If the final check payment is not received by February 21, 2020, the registration(s) will be automatically canceled, and a new onsite registration will be necessary (at the onsite registration price). 
  • Onsite registration MUST be paid with a credit card (VISA, MasterCard, Discover or AMEX). 
  • Please use the event confirmation ticket (received via Eventbrite) as the invoice for your check. Check payment(s) must include the registration order number and attendee name(s) on the memo portion of the check. Please include a copy of the event confirmation ticket when mailing the check payment. 

Confirmation 

Registration is complete when you receive the confirmation email via Eventbrite. If you do not receive a confirmation email after completing the registration process, please contact CAEP staff at 2 events@caepnet.org. If registering and making payment by credit card, an automated email will be sent to the email address on record. 

If paying by check, registration(s) are not considered confirmed until payment is received and processed by CAEP. To request a duplicate registration confirmation, please contact CAEP staff at events@caepnet.org 

Duplicate Registrations 

Cancellations and/or refunds for duplicate registrations are subject to the Cancellation and Refund policy, outlined below. 

Cancellation and Refunds 

Cancellation and/or refund requests must be received in writing via events@caepnet.org no later than February 9, 2020. No refunds will be granted for requests received after this date. CAEP regrets that refunds will not be given for no-shows. 

Cancellation and/or refund requests must be made in writing and cannot be made in person or over the phone. 

Conference registration fees will not be applied to a future CAEP conference, however can be transferred to an individual within the same organization (see Substitutions below). 

According to the following schedule, refunds are disbursed by credit card or check to the original issuer of payment no later than six weeks following the conclusion of the conference.

 Refund Request Received Refund Amount
By January 5, 2019 Refund minus a $150 administrative fee per registration
January 6, 2020 - February 9, 2020 50% refund
 February 10, 2020 or Later No refund
Substitutions

Substitutions are permitted for attendees within the same organization. Substitutions can be made by contacting CAEP via email at events@caepnet.org . Substitutions after the online registration period closes can be made onsite at the conference venue.

Day or Guest Passes

CAEP does not offer single-day or guest passes.

Special Needs 

Attendees with accessibility, mobility, dietary or other special needs should note necessary requirements during the online registration process, and no later than February 10, 2020 to ensure reasonable accommodations can be made. Questions regarding accessibility and special needs should be directed to events@caepnet.org. 

Press Registration

Members of the press wishing to register for press credentials, please contact: communications@caepnet.org. 

Consent Clause

Registration and attendance at, or participation in, CAEP meetings and other activities constitutes an agreement by the registrant to the use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities by CAEP. 

Nationwide Event

Inclement Weather Policy CAEP conferences will be cancelled due to inclement weather or other acts of nature (including, but not limited to, flood, fire, or natural disaster) only if the venue and/or location of the event is closed or provides notice to CAEP of its inability to hold the event, or if the local government declares an emergency status is in effect for the location of the event.

If a CAEP conference is cancelled due to inclement weather or other acts of nature as set forth herein, every attempt will be made to reschedule the event and your registration fee will be applied to the rescheduled event date. If CAEP is unable to reschedule the event, your registration fee will be refunded or applied to the next CAEP Conference. Any travel expenses that may have been incurred cannot be refunded under any circumstances. If the CAEP event is held, but weather conditions (whether forecasted or actualized) prohibit you from traveling, CAEP will not provide a refund for your registration fee.